We managed the regional relationship with the group global property agent and its activities to create a global lease contracts database. We also designed and introduced a new framework and process for defining, scoping, pricing and delivery of property-related services as a means of increasing clarity, transparency, and value for money.

In agreement with regional management we set out space allocation guidelines (occupation density) and an acceptable investment ranges (per M2 and per PAX) for workplace transformation. We had full responsibility for creating and managing capital budgets (subject to approval), and benchmarking project investments to the agreed ranges.

We managed the company’s local property agents to ensure that the client’s requirements were clearly understood, and its best interests were served. This included responsibility for managing the client’s property agents, as well as defining the criteria for their property search activities and market benchmarking. We ensured detailed due diligence was performed for each property including core building infrastructure, landlord investment plans, allocation of building services, and landlord/tenant obligations. We created a detailed budget forecast for each project, made proposals to the regional Board, and achieved approvals to proceed. Working with the property agents we negotiated commercial offers, Heads of Terms, and lease agreements including Category A and Category B modifications, and dilapidations obligations.

Due to its resistance to providing financial transparency regarding client funds we terminated the client’s preliminary appointment of the intended pan-European specialist fit-out main contactor and interior designer. We led formal selection processes for all major works packages including the architect and interior designer, business rates advisors/negotiators, the replacement specialist fit out contractor, decoration, joinery, lighting, furniture, security, internal and external signage, and ensured performance in accordance with the negotiated contracts.

At the individual projects level we formed and led core teams comprising Country Managers, department Directors, cross-company representatives, and the architect. We facilitated and documented key project components including business requirements, a detailed programme, key milestones, and design concepts which combined a new corporate workspace design language as well as localisation to reflect the culture of each country.

Key progress reports were presented to the Regional President, the SVP Finance, and the Property Steering Group on a monthly basis to ensure awareness and ongoing coordination.

Working closely with the local project teams we ensured that regular communications were issued to all in-country staff, and that detailed Day One inductions took place to provide smooth onboarding to new ways of working.

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Get in touch to see how we could help you transform your business:

0333 772 3330
hello@kinetic.biz